Purchasing & suppliers

• Keep editable supplier profiles — contact details, payment terms, lead time and minimum order.
• Raise a purchase order as a draft or send it straight away, and edit it until stock starts arriving.
• Receive deliveries in full or in parts, recording the actual price paid and an invoice number.
• Buy in one unit (a case) while stocking in another (grams) — Menulisa converts on receipt.
• Let costs stay accurate with weighted-average costing, and let low items suggest an order up to your target level.

• Draft — a work-in-progress order you can keep editing. Save it now, send it later.
• Ordered — sent to the supplier and awaiting delivery.
• Partly received — some of it has arrived; the rest is still outstanding.
• Received — every line is in. Received orders can't be edited or deleted — they're a stock and money record.

The Orders tab has quick filters — Awaiting delivery, Partly received, Recently received and Drafts — so “the delivery arrived” is one click.

1. 1Find the order and press Receive.
2. 2Each line pre-fills with what's still outstanding — adjust if the delivery differs, and enter the actual price if it changed.
3. 3Add the supplier's invoice or delivery-note number so the stock movement is traceable back to the paperwork.
4. 4Confirm. Stock goes up (converted to your stock unit — “3 sacks = 60 kg” is previewed for you), the item's cost updates as a weighted average, and the order becomes Partly received or Received.

On an inventory item, set a purchase unit (e.g. “sack”) and how many stock units it holds (e.g. 20 000 g). Then order in sacks — receiving multiplies by the pack size so your gram-tracked stock and recipe costs stay exact, and the per-unit cost never rounds away to nothing.

1. 1Set a reorder level (when to alert) and a target level (how much to keep) on each item under Inventory.
2. 2Open Dashboard › Inventory › Purchasing — items below target appear in “Needs reordering”.
3. 3Start a new order: it pre-fills each low item with the quantity needed to reach its target, minus what's already on the way.