Purchasing & suppliers

• Inventory › Purchasing has two tabs: Purchase orders (everything you ordered, sent and received) and Returns (goods you sent back).
• Inventory › Suppliers is your supplier list — who you buy from and on what terms. It has its own page; Purchasing only reads from it.

• Keep a supplier list under Inventory › Suppliers — contact, payment terms, lead time and minimum order.
• Raise a purchase order as a draft (Save draft) or order it straight away (Create order), and edit it until stock starts arriving.
• Receive deliveries in full or in parts, recording the actual price paid and an invoice number.
• Buy in one unit (a case) while stocking in another (grams) — Menulisa converts on receipt.
• Let costs stay accurate with weighted-average costing, and let low items suggest an order up to your target level.

• Draft — a work-in-progress order you can keep editing. Save it now, send it later.
• Ordered — sent to the supplier and awaiting delivery.
• Partly received — some of it has arrived; the rest is still outstanding.
• Received — every line is in. Received orders can't be edited or deleted — they're a stock and money record.

The Purchase orders tab has quick filters — Drafts, Awaiting delivery, Partly received and Recently received — so “the delivery arrived” is one click. An order whose supplier won’t send the rest can be closed with Close short.

1. 1Find the order and press Receive.
2. 2Each line pre-fills with what's still outstanding — adjust if the delivery differs, and enter the actual price if it changed.
3. 3Add the supplier's invoice or delivery-note number so the stock movement is traceable back to the paperwork.
4. 4Press Confirm delivery. Stock goes up (converted to your stock unit — “3 sacks = 60 kg” is previewed for you), the item's cost updates as a weighted average, and the order becomes Partly received or Received.

On an inventory item, set a purchase unit (e.g. “sack”) and how many stock units it holds (e.g. 20 000 g). Then order in sacks — receiving multiplies by the pack size so your gram-tracked stock and recipe costs stay exact, and the per-unit cost never rounds away to nothing.

1. 1Set a reorder level (when to alert) and a target level (how much to keep) on each item under Inventory › Stock.
2. 2Open Inventory › Purchasing — items at or below their reorder level (counting what's already on order) appear in the “To reorder” card, grouped by supplier. Click a supplier’s group to start a draft order with those items already filled in.
3. 3Or start a new order and press Add low-stock items: it pre-fills each low item with the quantity needed to reach its target, minus what's already on the way.

• Open Inventory › Suppliers and press Add supplier. Fill Name, Contact, Phone and Email, then the terms: Payment terms, Lead time (days) and Min order.
• The list shows each supplier’s contact, terms, minimum order and lead time. Click a row (or its menu) to Edit supplier, or Remove one you no longer use.
• Terms, lead time and minimum order feed the purchase-order editor, and stock items point at a supplier so reorders know where to go.

1. 1Open Inventory › Purchasing. From a received order’s menu choose Return — or press New return for a return that isn’t tied to one order.
2. 2Pick the supplier, add the credit-note number under Reference, a note on why it went back, and each line’s quantity and credit.
3. 3Press Record return. The quantities come off stock immediately (the average cost is left as it was), and the return is listed on the Returns tab with the credit owed back.